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These terms govern your use of Evident (the “Service”), provided by Evident Automation Ltd (company number 17209262), a company registered in England and Wales. Registered office: Unit 82a, James Carter Road, Bury St. Edmunds, United Kingdom, IP28 7DE (“we”, “us”). By creating an account or using the Service you agree to these terms.
You must provide accurate registration information and keep your credentials secure. You are responsible for activity under your account. You must be at least 18 years old and authorised to bind any organisation you register on behalf of.
Paid plans are billed in advance on a recurring basis (monthly or annually). All fees are exclusive of VAT; where applicable, VAT will be added at the rate in force at the time of invoicing. You may cancel at any time; cancellation takes effect at the end of your current billing period and we do not refund partial periods.
We may change our prices no more than once in any 12-month period, to reflect changes in our costs of providing the Service. We will give you at least 30 days’ written notice stating the new price and the date it takes effect; changes apply from your next renewal after that date. If you do not accept a price change, you may cancel before it takes effect.
Payments are processed by Stripe; Evident does not store your card details. By subscribing you authorise us to charge your saved payment method on a recurring basis — at the start of each billing period (monthly or annual, per your plan) — for the subscription fee then in force plus any applicable VAT. You can cancel at any time from your account settings or by emailing support@evidentbooks.com; cancellation stops the next renewal.
New accounts may receive a free trial. We may end or change trial terms on reasonable notice; changes will not cut short a free trial you have already started. No payment is taken during the trial unless you elect to subscribe.
The Service connects to third-party providers you authorise (e.g. Google Gmail, Microsoft Outlook, Yapily, Xero, QuickBooks). You grant us permission to access those accounts solely to provide the Service. You may revoke access at any time, after which the corresponding features will stop working.
By connecting a third-party account you also agree to that provider’s own terms of service and privacy policy. We are not responsible for those providers’ practices, and we make no warranties on behalf of any provider; in particular, all warranties and liability on behalf of Microsoft are expressly disclaimed.
Our handling of personal data is described in our Privacy Policy.
You agree not to:
We may suspend or terminate your account for material or repeated breaches. Except where immediate action is needed (for example a security risk or a legal requirement), we will tell you the reason in writing and give you an opportunity to remedy it first.
You are responsible for the data you and your connected accounts submit to the Service. You warrant that you are entitled to have it processed and that it does not infringe any third party’s rights. You will indemnify us against losses, costs and claims arising from a third-party claim that data you submitted infringes that third party’s rights or was submitted unlawfully.
Evident automates extraction and matching of invoices and bank transactions. Results are not guaranteed to be free of error. You remain responsible for reviewing reconciled records and for the accuracy of any tax or accounting submission you make. The Service is not legal, accounting, or tax advice.
We treat your business data — including invoice contents, bank transactions, and supplier information — as confidential. We will not disclose it to third parties except as described in our Privacy Policy or as required by law. Our team members with access to your data are bound by confidentiality obligations.
We retain all rights in the Service, including software, design, and trademarks. You retain all rights in the data you submit; you grant us a limited licence to host, process and display that data solely to provide the Service.
We aim to keep the Service available but do not guarantee uninterrupted operation. We may perform maintenance, change features, or discontinue features with reasonable notice where practical.
We are not liable for any failure or delay caused by circumstances beyond our reasonable control, including internet outages, third-party API downtime (e.g. Google, Xero, Yapily), acts of God, or government action.
To the fullest extent permitted by law, our aggregate liability arising out of or relating to the Service is limited to the greater of £250 and the fees you paid us in the 12 months preceding the event giving rise to the claim. We are not liable for indirect, consequential, or special damages, or for loss of profits, revenue, or data. Nothing in these terms limits or excludes liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be limited or excluded under applicable law.
You may close your account at any time. You can export your records at any time while your account is open using the Service’s export features. We may suspend or terminate access for breach of these terms, non-payment, or where required by law. On termination we will delete your data as described in our Privacy Policy.
These terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction over any dispute, except where mandatory consumer-protection rules in your country of residence apply.
You may not assign or transfer your rights or obligations under these terms without our prior written consent. We may assign our rights and obligations to an acquirer of our business or assets, with notice to you.
Formal notices from us to you will be sent to the email address on your account. Formal notices from you to us should be sent to support@evidentbooks.com. Notices are deemed received on the next business day after sending.
These terms (together with our Privacy Policy) constitute the entire agreement between you and us regarding the Service and supersede all prior discussions, representations, or agreements.
If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force. Our failure to enforce any provision does not constitute a waiver of that provision.
We may update these terms from time to time. If a change is material, we will email you at least 30 days before it takes effect with a summary of what is changing. If you do not agree to a material change, you may close your account before it takes effect; the previous terms apply until then. Minor changes that do not affect your rights take effect when posted, with the date above updated.
Where you use the Service to process personal data on behalf of your own business (for example, supplier contact details contained in invoices or emails), you are the data controller and we are a data processor acting on your instructions. This section constitutes the data processing agreement required by Article 28 of the UK GDPR.
Subject matter and nature of processing: hosting, extracting, matching, and reconciling invoice, bank transaction, and supplier data, solely to provide the Service.
Duration: for the term of your subscription and until deletion as described in our Privacy Policy.
Types of personal data: names, email addresses, postal addresses, and payment references as they appear in invoices, receipts, and emails you connect to the Service.
Categories of data subjects: your suppliers, customers and business contacts.
We will:
Questions about these terms: support@evidentbooks.com.